So Take the Next Steps
Accounts Payable Specialist (T00062)
- Tarrytown, New York, United States
- Staff Full-time
- 19.30 - 23.79
Job Summary:
This position is directly responsible for processing invoices (including expense reimbursements) and applying Accounts Payable and Travel and Expense Reimbursement policies.
Essential Job Functions & Responsibilities:
Administrative/Technical/Service:
- Prepare and review invoices, check requests, and expense reimbursements for correct amount, address, chart of accounts values, and bank account, as well as special handling instructions
- Enter invoices, check requests and expense reimbursements into accounts payable system in preparation for the processing of checks
- Obtain payment approval if documentation is in order, electronic or manual, as necessary
- Match and upload check images to invoice transactions
- Communicate with internal and external vendors to resolve discrepancies and past due balances. • Organize payment files and maintain filing system
- Submit journal entries for corrections needed
- Void and reissue checks, as necessary
- Open and review mail
- Review vendor statements to ensure there are no past due invoices
- Maintain and monitor transactions in process, including open invoice files, incomplete invoices, approval requests, NSF (over budget), etc.
- Assist with month-end and year-end closing analyses and accruals
- Assist with annual and internal audit tasks and analyses
- Perform other duties/projects as assigned
Organizational:
- Manages time and other resources to meet established short and long-term goals within the agreed upon timeframes
- Demonstrates flexibility in the acceptance and completion of work assignments
- Participates in the Finance Department’s performance improvement activities
- Maintains confidentiality in the management of information
- Demonstrates written, verbal and interpersonal ability to deal with “customers, supervisors, and peers as needed to do the job and resolve difficult situations
- Demonstrates excellence in customer service delivery
- Communicates and/or implements innovative ideas to proactively solve problems and develop the Finance Department / College
- Demonstrates a willingness to develop the technological expertise required for the job
- Demonstrates respect for others’ inclusiveness, fostering cooperation and teamwork
- Is punctual and maintains a satisfactory attendance record
- Appropriate attire for the office
- Collaborates and cooperates with other employees and departments
- Identifies and initiates actions independently to support the vision, mission, and objectives of the Accounts Payable Team
- Takes initiative in troubleshooting and resolving issues and completing tasks
- Seeks to learn and continuously develop self
- Uses resources wisely and effectively
Required Skills & Experience:
Educational/Professional Development:
- Identifies learning strengths and needs and utilizes learning resources
Communication/Relationships:
- Demonstrates a professional, courteous, and respectful attitude in dealing with clients, supervisors, and other members of the Mercy College community
- Answers telephones and emails in an appropriate, professional manner, and resolves problems in a reasonable timeframe
Policies and Procedures Compliance:
- Complies with policies and procedures of the Finance Department and the College
- Complies with the College’s Code of Conduct
- Identifies and reports gaps in policies and procedures to management
- Complies with all required training
Required Skills & Experience:
- Knowledge of basic accounting principles
- Demonstrated leadership, interpersonal, written and oral communication, problem solving, organizational and presentation skills
- Proficiency in MS Office particularly Excel, Word and Outlook
- Strong attention to detail, customer service, ability to work independently, and great levels of responsibility required
Education Requirements:
- Bachelor's degree required
Similar Jobs:
Assistant or Associate Professor, Communications Disorder, 12 month position (F00276).
Student Worker – DF Libraries PF (TIER1)
Accounts Payable Specialist (T00062)
About Mercy
Mercy University is a dynamic, independent, coeducational New York City area university that offers more than 100 undergraduate and graduate degree and certificate programs in six schools: Business, Education, Health and Natural Sciences, Liberal Arts, Nursing, and Social and Behavioral Sciences.
Mercy is the region's largest private, nonprofit, Minority-Serving Institution, proud to serve a student body that is highly diverse. As a federally designated Hispanic Serving Institution (HSI), Mercy University, has been ranked nationally among top colleges in the country for Hispanics by the Hispanic Association of Colleges and Universities (HACU) and by Excelencia in Education, earning their prestigious Seal of Excelencia for intentionally serving Latino students.
Mercy University was further recognized by HACU as a national leader in awarding bachelor's degrees to Hispanics in several disciplines, including Psychology, Sociology, and Business. Westchester Magazine has also named Mercy the Best College in Westchester County in 2019, 2020, and 2022.
Mercy is committed to offering an inclusive learning environment to help a diverse student body set a course for their future. To support its student body, Mercy has been awarded a number of federal grants which enable us to better develop and deliver education to our students.
Mercy’s student body reflects the rich diversity of the New York metropolitan area. Enrollment, including full-time and part-time undergraduates and graduates, is approximately 8,800. Mercy students learn on campuses in Dobbs Ferry, the Bronx, and Manhattan as well as online.
At Mercy University we strive to provide employees and their families with a comprehensive and valuable benefits package. We offer high-quality health care plans, retirement benefits, tuition discounts, flexible spending, and much more.
Our Mission:
Mercy University is committed to providing motivated students the opportunity to transform their lives through higher education by offering liberal arts and professional programs in personalized and high-quality learning environments, thus preparing students to embark on rewarding careers, to continue learning throughout their lives and to act ethically and responsibly in a changing world.
Benefits Eligible:
Mercy University strives to provide employees and their families with a comprehensive and valuable benefits package. We offer high-quality health care plans, retirement benefits, tuition discounts, flexible spending, and much more.
EEO Statement
Mercy University is an equal opportunity employer. Mercy University actively engages in recruiting a diverse workforce and student body that includes members of historically underrepresented groups and strives to build and sustain a welcoming and supportive campus community. All qualified applicants will receive consideration for employment without regard to age, race, color, national origin, ethnicity, creed, religion, marital status, sex, sexual orientation, gender, gender identity, pregnancy, height, weight, genetic information, disability, or protected veteran status.
As part of this commitment, Mercy University will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact The Office of Human Resources at (914) 674-7839, Option 6 or via email at HR@mercy.edu.
The posted salary range for this position is based on several legitimate, non-discriminatory factors set by the organization. Mercy is committed to ensuring equal pay opportunities for equal work regardless of gender, race, or any other category protected by federal, state, or local pay equity laws.
Campus Safety
Mercy University is committed to providing a safe and welcoming environment for all. Information regarding campus safety can be found here.