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HELP Grant Project Assistant (Part-Time)
- Dobbs Ferry, NY, New York, United States
- Staff Part-Time
- 34,000-34,000
The IHELP (Interdisciplinary Health Education for Leadership and Practice) Grant Project Assistant supports the implementation and compliance of a federally funded behavioral health workforce grant. This part-time position assists the Project Director in ensuring accurate documentation, timely stipend tracking, and effective communication with IHELP Fellows, Activity Directors, and university partners.
This position plays an important role in maintaining federal compliance, supporting data management, and contributing to the success of the IHELP program.
Essential Job Functions & Responsibilities:
Every effort has been made to identify the essential functions of this position. It in no way states or implies that the responsibilities listed are the only duties required to perform in this position. The omission of specific statements of duties does not exclude them from the position responsibilities if the work is similar, related, or is an essential function of the position.
Documentation and Compliance
- Maintain tracking spreadsheets for assigned grant activities and participant documentation
- Collect, organize, and securely store confidential materials (e.g., signed agreements, identification, and emergency contact forms)
- Assist in maintaining accurate records in accordance with federal and university retention requirements
- Support Fellow compliance with key program documentation checkpoints
Financial and Reporting Support
- Track stipend disbursements for IHELP Fellows and assist with reconciliation with the Grants Accounting Office (GAO)
- Compile and verify data for quarterly and annual reports
- Maintain documentation consistency across financial and narrative reporting materials
Fellow and Program Support
- Support recruitment, onboarding, and communication with Fellows, including distributing agreements and informational materials
- Coordinate scheduling for interviews, meetings, and workshops
- Maintain records of Fellows’ placements and internship site updates
Meeting and Event Coordination
- Attend team meetings, federal trainings, and IHELP events as assigned
- Assist with planning and coordination of community workshops or program-related events
Required Skills & Experience:
- Bachelor’s degree
- Strong written and verbal communication skills
- Proficiency in spreadsheets, databases, and digital record keeping
- Excellent organization, attention to detail, and time management skills
- Ability to maintain confidentiality and work both independently and collaboratively
Preferred:
- Experience with grant-funded or higher education projects
- Familiarity with federal reporting and compliance requirements
- Understanding of behavioral health or interprofessional education initiatives
Education Requirements:
- Associates degree
Additional Information
- Status: Part-time, grant-funded (approximately 15–20 hours per week)
- Funding: Supported by the U.S. Department of Health and Human Services, Health Resources and Services Administration (HRSA) under the Behavioral Health Workforce Education and Training (BHWET) Program
- Continuation: Contingent upon continued federal funding
- Work Location: on-campus, as determined by program needs
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About Mercy
Mercy University is a dynamic, independent, coeducational New York City area university that offers more than 100 undergraduate and graduate degree and certificate programs in six schools: Business, Education, Health and Natural Sciences, Liberal Arts, Nursing, and Social and Behavioral Sciences.
Mercy is the region's largest private, nonprofit, Minority-Serving Institution, proud to serve a student body that is highly diverse. As a federally designated Hispanic Serving Institution (HSI), Mercy University, has been ranked nationally among top colleges in the country for Hispanics by the Hispanic Association of Colleges and Universities (HACU) and by Excelencia in Education, earning their prestigious Seal of Excelencia for intentionally serving Latino students.
Mercy University was further recognized by HACU as a national leader in awarding bachelor's degrees to Hispanics in several disciplines, including Psychology, Sociology, and Business. Westchester Magazine has also named Mercy the Best College in Westchester County in 2019, 2020, and 2022.
Mercy is committed to offering an inclusive learning environment to help a diverse student body set a course for their future. To support its student body, Mercy has been awarded a number of federal grants which enable us to better develop and deliver education to our students.
Mercy’s student body reflects the rich diversity of the New York metropolitan area. Enrollment, including full-time and part-time undergraduates and graduates, is approximately 8,800. Mercy students learn on campuses in Dobbs Ferry, the Bronx, and Manhattan as well as online.
At Mercy University we strive to provide employees and their families with a comprehensive and valuable benefits package. We offer high-quality health care plans, retirement benefits, tuition discounts, flexible spending, and much more.
Our Mission:
Mercy University is committed to providing motivated students the opportunity to transform their lives through higher education by offering liberal arts and professional programs in personalized and high-quality learning environments, thus preparing students to embark on rewarding careers, to continue learning throughout their lives and to act ethically and responsibly in a changing world.
Benefits Eligible:
Mercy University strives to provide employees and their families with a comprehensive and valuable benefits package. We offer high-quality health care plans, retirement benefits, tuition discounts, flexible spending, and much more.
EEO Statement
Mercy University is an equal opportunity employer. Mercy University actively engages in recruiting a diverse workforce and student body that includes members of historically underrepresented groups and strives to build and sustain a welcoming and supportive campus community. All qualified applicants will receive consideration for employment without regard to age, race, color, national origin, ethnicity, creed, religion, marital status, sex, sexual orientation, gender, gender identity, pregnancy, height, weight, genetic information, disability, or protected veteran status.
As part of this commitment, Mercy University will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact The Office of Human Resources at (914) 674-7839, Option 6 or via email at HR@mercy.edu.
The posted salary range for this position is based on several legitimate, non-discriminatory factors set by the organization. Mercy is committed to ensuring equal pay opportunities for equal work regardless of gender, race, or any other category protected by federal, state, or local pay equity laws.
Campus Safety
Mercy University is committed to providing a safe and welcoming environment for all. Information regarding campus safety can be found here.