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Events Manager
- New York, United States
- Staff Full-time
- $55,000- $65,000
The Event Manager is responsible for assisting in coordination and on-site implementation for university events, space rentals, activities, camps & conferences. The position will provide essential support planning and execution, handling coordination and quality assurance of logistics like venue setup, AV, catering, and greeting. The Event Manager will serve as a liaison for groups (students, faculty, external clients), managing event materials/signage, troubleshooting issues, and assisting with contract implementation, ensuring smooth operations for diverse campus events, activities, camps and conferences.
Under the oversight of the Executive Director for Operational Services Director, the Event Manger will be directly involved in the logistics planning and implementation of various events and activities, ensuring the setups and event occurrence progresses in a high quality, effective manner. Integration of the event and activities in a manner to integrate successfully with other university core and related activities is an essential piece of the duties. The Event Manger, working along with the Executive Director for Operational Services, will work closely with other departments including Facilities Services, Food Services, Information Technology, Campus Safety, Transportation, Advancement, Enrollment Management, Student Affairs, Academic Affairs, and administrative support for event and activities coordination and implementation.
Key Responsibilities and Job Duties
- Logistics & Operations: Assist with booking spaces, providing tours and developing an understanding of available spaces and operational protocols. Ensuring desired outcome for events and activities are coordinated and implemented along with services teams from Facilities, Food Services, Information Technology, Campus Safety, and various campus operational and administrative departments.
- Client/Guest Relations: Serve as an operational contact for engaged group leaders, answer questions, provide tours, and ensure their on-site needs are met. The manager will aid in Planning event details and aspects, including arrivals, signage and campus integration.
- Administrative Support: Handle event documentation, prepare supporting materials, and maintain communication channels. The manager will maintain a working knowledge of the complex needs of a wide variety of events and assist toward establishing standards.
- Partners and Vendor Coordination: Help research and communicate with external vendors like specialized equipment, unique catering formats, or entertainers. Establishing and maintaining relationships with vendors and venues.
- On-Site Support: Staff events, assist with coordination and setups/teardowns, manage attendee check-in, and resolve immediate issues. is responsible for overseeing particular tasks throughout the event planning process. Their duties include meeting with vendors at the venue location to help with set-up, running errands for supplies and decorations and working with staff to ensure the completion of a successful event.
- Quality Assurance: Managing events and addressing potential problems that may arise. Planning for potential scenarios that could impact on the integrity of the event, and problem solving as situations occur. The duties will focus on planning and managing events of varying sizes and purposes. The Event Manager will foster an understanding of what it takes to make sure the logistics work out, keep everything within the allocated budget and ensure that the event itself is carried out smoothly.
- Flexibility with work schedule will be required with for some evenings/weekends event and activity coverage, especially during peak camp/conference seasons.
- Ability to travel between multi-campus locations is required.
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About Mercy
Mercy University is a dynamic, independent, coeducational New York City area university that offers more than 100 undergraduate and graduate degree and certificate programs in six schools: Business, Education, Health and Natural Sciences, Liberal Arts, Nursing, and Social and Behavioral Sciences.
Mercy is the region's largest private, nonprofit, Minority-Serving Institution, proud to serve a student body that is highly diverse. As a federally designated Hispanic Serving Institution (HSI), Mercy University, has been ranked nationally among top colleges in the country for Hispanics by the Hispanic Association of Colleges and Universities (HACU) and by Excelencia in Education, earning their prestigious Seal of Excelencia for intentionally serving Latino students.
Mercy University was further recognized by HACU as a national leader in awarding bachelor's degrees to Hispanics in several disciplines, including Psychology, Sociology, and Business. Westchester Magazine has also named Mercy the Best College in Westchester County in 2019, 2020, and 2022.
Mercy is committed to offering an inclusive learning environment to help a diverse student body set a course for their future. To support its student body, Mercy has been awarded a number of federal grants which enable us to better develop and deliver education to our students.
Mercy’s student body reflects the rich diversity of the New York metropolitan area. Enrollment, including full-time and part-time undergraduates and graduates, is approximately 8,800. Mercy students learn on campuses in Dobbs Ferry, the Bronx, and Manhattan as well as online.
At Mercy University we strive to provide employees and their families with a comprehensive and valuable benefits package. We offer high-quality health care plans, retirement benefits, tuition discounts, flexible spending, and much more.
Our Mission:
Mercy University is committed to providing motivated students the opportunity to transform their lives through higher education by offering liberal arts and professional programs in personalized and high-quality learning environments, thus preparing students to embark on rewarding careers, to continue learning throughout their lives and to act ethically and responsibly in a changing world.
Benefits Eligible:
Mercy University strives to provide employees and their families with a comprehensive and valuable benefits package. We offer high-quality health care plans, retirement benefits, tuition discounts, flexible spending, and much more.
EEO Statement
Mercy University is an equal opportunity employer. Mercy University actively engages in recruiting a diverse workforce and student body that includes members of historically underrepresented groups and strives to build and sustain a welcoming and supportive campus community. All qualified applicants will receive consideration for employment without regard to age, race, color, national origin, ethnicity, creed, religion, marital status, sex, sexual orientation, gender, gender identity, pregnancy, height, weight, genetic information, disability, or protected veteran status.
As part of this commitment, Mercy University will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact The Office of Human Resources at (914) 674-7839, Option 6 or via email at HR@mercy.edu.
The posted salary range for this position is based on several legitimate, non-discriminatory factors set by the organization. Mercy is committed to ensuring equal pay opportunities for equal work regardless of gender, race, or any other category protected by federal, state, or local pay equity laws.
Campus Safety
Mercy University is committed to providing a safe and welcoming environment for all. Information regarding campus safety can be found here.