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Mercy University is seeking a highly organized and proactive Assistant Program Director to support the successful implementation of its multi-year, cross-campus STEM Ready initiative, funded by the U.S. Department of Education. This position plays a key role in ensuring the project remains on time, on scope, and aligned with its purpose-enhancing student success in STEM through evidence-based practices.

The ideal candidate will bring strong project management skills, excellent communication abilities, and a collaborative spirit to help manage complex activities and coordinate stakeholders across departments and partner institutions. The Assistant Program Director will report to the Program Director with operational accountability to the Office of the Provost. The Assistant Program Director will work with the Activity Directors to coordinate grant-related activities and work with a variety of grant and College staff and external partners from an external program evaluation firm and Westchester Community College. Under the direction of the Program Director, the Assistant Program Director administers the STEM Ready project and is responsible for managing the project to meet performance measures and deliverables per Federal regulations, program requirements, and Mercy College policies and procedures.

STEM Ready at Mercy University is a U.S. Department of Education Title III grant-funded initiative designed to enhance the success of low-income students at Hispanic-Serving Institutions (HSIs) in earning degrees in six STEM fields: Biology, Psychology, Mathematics, Computer Science, Computer Information Science, and Cybersecurity. The program also strengthens the transfer pipeline between SUNY Westchester Community College (WCC) and Mercy University, providing students with comprehensive support and a streamlined pathway to degree completion. By equipping students with the skills and knowledge needed for STEM careers, STEM Ready helps address critical workforce gaps in these high-demand fields.

Key Responsibilities

• Monitor grant deliverables, timelines, and budgets to ensure alignment with project scope and goals

• Coordinate reporting schedules, communications, and documentation across project stakeholders

• Track follow-up with faculty, staff, and partners to ensure timely completion of activities and submissions

• Represent the Principal Investigator/Project Director at meetings and provide concise updates and follow-up

• Draft and review reports for the U.S. Department of Education and assist with data documentation required for compliance and evaluation

• Serve as a liaison with the subaward partner, Westchester Community College (WCC), helping coordinate joint activities and communication

• Facilitate monthly meetings with Activity Directors and external Program Evaluators

• Partner with the Finance Department's grant accountants and the Director of Sponsored Research to obtain necessary information for grant reporting and budget management

• Support the planning and execution of special in person grant events, such as student research presentations and faculty fellow showcases

• Travel occasionally to WCC to attend special events or conduct in-person coordination

This federally funded position is funded through a five-year grant currently in its fourth year. The final year of the grant is scheduled to begin on October 1, 2025, and run through September 30, 2026. We are seeking a candidate who can begin in this role on or around May 15, 2025.

Electronic applications are required and must include a cover letter, CV, and the names and contact information of at least three references.

• Proven experience in project coordination or project management-preferably in higher education, nonprofit, or grant-funded settings
• Exceptional organizational skills and attention to detail
• Strong interpersonal and written communication skills; ability to represent project leadership with professionalism
• Comfort working both independently and collaboratively in a hybrid work environment
• Availability for a mix of on-campus and hybrid work and travel to local partner site
• Proficiency with Microsoft Excel, including experience using formulas, pivot tables, and data filtering to manage timelines, budgets, and reporting data Education

Education Required:

• Master's degree required