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HR Faculty Affairs Coordinator
- Dobbs Ferry, NY, New York, United States
- Staff Full-time
- $64,350- $72,100 annually
Job Summary:
The HR Faculty Affairs Coordinator provides comprehensive administrative, operational, and data management support for faculty personnel processes across the institution. This role is responsible for maintaining accurate faculty records in Banner, coordinating hiring and onboarding activities, processing faculty appointments, promotions, leaves, sabbaticals, terminations, compensation updates, and academic administrative contracts, and ensuring timely faculty payments. The position manages confidential faculty personnel files, generates reports and appointment letters, supports tenure and promotion processes, and produces data and compliance reports for internal and external stakeholders. Success in this role requires strong organizational, analytical, and communication skills, advanced proficiency in Microsoft Office applications, particularly Excel, and the ability to manage multiple priorities independently while maintaining accuracy and confidentiality in a fast-paced higher education environment.
Essential Job Functions & Responsibilities:
Every effort has been made to identify the essential functions of this position. It in no way states or implies that the responsibilities listed are the only duties required to perform in this position. The omission of specific statements of duties does not exclude them from the position responsibilities if the work is similar, related, or is an essential function of the position.
Essential Job Functions & Responsibilities
Administrative
- Maintain data in Banner (PEAFACT, EPAFs, FLAC)
- Processing promotions, leaves of absence, sabbaticals, and terminations to include faculty communication, updating banner and faculty roster
- Entering and maintaining Course releases in Banner
- Processing staff who teach form
- Processing part-time academic administrative contracts
- Processing payments of internal annual awards and recognitions (EPAFs)
- Processing transcript approval forms (for adjunct faculty)
- Processing transcript approval forms (for FT faculty)
- Entering and maintaining transcript data in Banner for reporting
- Distribution of monthly SEIU reports
- Updating adjunct compensation structure in Banner
- Updating individual adjunct faculty compensation tiers in Banner/Peafact - this is tied to transcript approval process
- Faculty hiring and onboarding processes (HR processes)
Data Management
- Manage and share confidential faculty personnel files (ft/pt) in OneDrive
- Generate letters
- Manage data systems
- Data process design and improvement
Operations Coordination
- Coordinate faculty hiring, onboarding, and status changes and any associated appointment letters
- Ensure timely processing of faculty payments
- Process - Distribution and Collection of Annual Adjunct Faculty Appointment Letters
Records & Reporting
- Produce faculty reports for IR and other internal/external parties (CUPA, AAUP, etc.)
- Manage faculty tenure and promotion processes and update records, accordingly
- Compose Faculty Appointment Letters
Required Skills & Experience
- Ability to work independently and manage confidential information
- Mastery of MS Office (Word, Excel, PowerPoint, Outlook); strong Excel skills including pivot tables and v-lookups
- Familiarity with Banner, Argos, Formstack, and Microsoft Forms; Tableau a plus
- Strong communication, organizational, and problem-solving skills
- Ability to manage multiple projects with attention to detail in a fast-paced environment
- Initiative and ability to work with minimal oversight
Education Requirements
- Bachelor’s degree required
- Minimum of three to five years of relevant experience, preferably in higher education
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About Mercy
Mercy University is a dynamic, independent, coeducational New York City area university that offers more than 100 undergraduate and graduate degree and certificate programs in six schools: Business, Education, Health and Natural Sciences, Liberal Arts, Nursing, and Social and Behavioral Sciences.
Mercy is the region's largest private, nonprofit, Minority-Serving Institution, proud to serve a student body that is highly diverse. As a federally designated Hispanic Serving Institution (HSI), Mercy University, has been ranked nationally among top colleges in the country for Hispanics by the Hispanic Association of Colleges and Universities (HACU) and by Excelencia in Education, earning their prestigious Seal of Excelencia for intentionally serving Latino students.
Mercy University was further recognized by HACU as a national leader in awarding bachelor's degrees to Hispanics in several disciplines, including Psychology, Sociology, and Business. Westchester Magazine has also named Mercy the Best College in Westchester County in 2019, 2020, and 2022.
Mercy is committed to offering an inclusive learning environment to help a diverse student body set a course for their future. To support its student body, Mercy has been awarded a number of federal grants which enable us to better develop and deliver education to our students.
Mercy’s student body reflects the rich diversity of the New York metropolitan area. Enrollment, including full-time and part-time undergraduates and graduates, is approximately 8,800. Mercy students learn on campuses in Dobbs Ferry, the Bronx, and Manhattan as well as online.
At Mercy University we strive to provide employees and their families with a comprehensive and valuable benefits package. We offer high-quality health care plans, retirement benefits, tuition discounts, flexible spending, and much more.
Our Mission:
Mercy University is committed to providing motivated students the opportunity to transform their lives through higher education by offering liberal arts and professional programs in personalized and high-quality learning environments, thus preparing students to embark on rewarding careers, to continue learning throughout their lives and to act ethically and responsibly in a changing world.
Benefits Eligible:
Mercy University strives to provide employees and their families with a comprehensive and valuable benefits package. We offer high-quality health care plans, retirement benefits, tuition discounts, flexible spending, and much more.
EEO Statement
Mercy University is an equal opportunity employer. Mercy University actively engages in recruiting a diverse workforce and student body that includes members of historically underrepresented groups and strives to build and sustain a welcoming and supportive campus community. All qualified applicants will receive consideration for employment without regard to age, race, color, national origin, ethnicity, creed, religion, marital status, sex, sexual orientation, gender, gender identity, pregnancy, height, weight, genetic information, disability, or protected veteran status.
As part of this commitment, Mercy University will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact The Office of Human Resources at (914) 674-7839, Option 6 or via email at HR@mercy.edu.
The posted salary range for this position is based on several legitimate, non-discriminatory factors set by the organization. Mercy is committed to ensuring equal pay opportunities for equal work regardless of gender, race, or any other category protected by federal, state, or local pay equity laws.
Campus Safety
Mercy University is committed to providing a safe and welcoming environment for all. Information regarding campus safety can be found here.