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Administrative Assistant 4 - Physical Therapy
- Dobbs Ferry, NY, New York, United States
- Staff Full-time
- $23.90 - $26.65
Job Description
Job Title: Administrative Assistant IV
Department: Physical Therapy
Division: School of Health and Natural Science
Exempt/Non-Exempt Status: Non-Exempt
Position Number: C00012
EClass: 7
Reports To: Program Director
Salary Grade: $23.90 - $26.65 / hr
Effective Date: 5/1/2025
Job Summary: This position is responsible for organizing and managing the daily functioning of the Physical Therapy Program; administers the admissions process for student candidates; provides other administrative functions as required.
Essential Job Functions & Responsibilities:
Every effort has been made to identify the essential functions of this position. It in no way states or implies that the responsibilities listed are the only duties required to perform in this position. The omission of specific statements of duties does not exclude them from the position responsibilities if the work is similar, related, or is an essential function of the position.
- Provide comprehensive administrative support to the Program Director and faculty
- Assist with program admissions, including recruiting efforts, answering inquiries, processing online applications, tracking prerequisites, and scheduling interviews.
- Maintain accurate student and program files, ensuring confidentiality and compliance with accreditation requirements
- Plan, organize, and schedule meetings, record and distribute minutes, and manage correspondence
- Monitor and reconcile program budgets, process purchase requisitions and invoices
- Support faculty by coordinating teaching resources, IT requests, and classroom scheduling and submitting faculty book orders
- Track and notify faculty of required reports as per the faculty handbook.
- Maintain program databases and generate reports to aid decision-making
- Assist in the preparation of accreditation documents, reports, presentations and coordinating accreditor visits to campus
- Manage supplies, equipment, and inventory for faculty and departmental needs
- Create and maintain a spreadsheet for teaching assignments and overload credits for both fulltime and adjuncts
- Process contracts and ensure timely submission.
- Supervise student workers, temporary staff, and contractors assigned
- Attend meetings and professional development events relevant to administrative functions
- Plan and coordinate events held by program
- Uphold confidentiality, University policies, and compliance requirements
- Demonstrate professionalism, customer service excellence, and a proactive problem-solving approach
- Take initiative in troubleshooting and completing tasks, fostering teamwork and inclusivity
- Maintain punctuality, professional attire, and a collaborative work ethic
- Perform other duties and projects as assigned by the Program Director
Required Skills & Experience:
- Minimum one year of relevant experience in higher education environment
- Minimum of one year of solid customer service experience
- Demonstrated leadership, interpersonal, written and oral communication, problem solving, organizational, and presentation skills
- Proficiency in computer-based word processing, spreadsheet, and database applications, preferably Microsoft Office applications
- Demonstrated evidence of detail-orientation, customer service orientation, ability to work independently, and great levels of responsibility required
- Bilingual a plus
- Ability to travel between campuses if needed
- Ability to work occasional nights and weekends required
Education Requirements:
- Relevant associate degree or equivalent required
- Bachelor's degree from an accredited four-year college preferred
Physical/Other Requirements:
- Must be able to push, pull, move or lift up to 50 lbs.
- Must be able to meet all general health requirements for the position as per university policies
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9000 492316 New York New York United States New York, United States School of Education Administrative Support, Staff Staff Part-TimeAbout Mercy
Mercy University is a dynamic, independent, coeducational New York City area university that offers more than 100 undergraduate and graduate degree and certificate programs in six schools: Business, Education, Health and Natural Sciences, Liberal Arts, Nursing, and Social and Behavioral Sciences.
Mercy is the region's largest private, nonprofit, Minority-Serving Institution, proud to serve a student body that is highly diverse. As a federally designated Hispanic Serving Institution (HSI), Mercy University, has been ranked nationally among top colleges in the country for Hispanics by the Hispanic Association of Colleges and Universities (HACU) and by Excelencia in Education, earning their prestigious Seal of Excelencia for intentionally serving Latino students.
Mercy University was further recognized by HACU as a national leader in awarding bachelor's degrees to Hispanics in several disciplines, including Psychology, Sociology, and Business. Westchester Magazine has also named Mercy the Best College in Westchester County in 2019, 2020, and 2022.
Mercy is committed to offering an inclusive learning environment to help a diverse student body set a course for their future. To support its student body, Mercy has been awarded a number of federal grants which enable us to better develop and deliver education to our students.
Mercy’s student body reflects the rich diversity of the New York metropolitan area. Enrollment, including full-time and part-time undergraduates and graduates, is approximately 8,800. Mercy students learn on campuses in Dobbs Ferry, the Bronx, and Manhattan as well as online.
At Mercy University we strive to provide employees and their families with a comprehensive and valuable benefits package. We offer high-quality health care plans, retirement benefits, tuition discounts, flexible spending, and much more.
Our Mission:
Mercy University is committed to providing motivated students the opportunity to transform their lives through higher education by offering liberal arts and professional programs in personalized and high-quality learning environments, thus preparing students to embark on rewarding careers, to continue learning throughout their lives and to act ethically and responsibly in a changing world.
Benefits Eligible:
Mercy University strives to provide employees and their families with a comprehensive and valuable benefits package. We offer high-quality health care plans, retirement benefits, tuition discounts, flexible spending, and much more.
EEO Statement
Mercy University is an equal opportunity employer. Mercy University actively engages in recruiting a diverse workforce and student body that includes members of historically underrepresented groups and strives to build and sustain a welcoming and supportive campus community. All qualified applicants will receive consideration for employment without regard to age, race, color, national origin, ethnicity, creed, religion, marital status, sex, sexual orientation, gender, gender identity, pregnancy, height, weight, genetic information, disability, or protected veteran status.
As part of this commitment, Mercy University will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact The Office of Human Resources at (914) 674-7839, Option 6 or via email at HR@mercy.edu.
The posted salary range for this position is based on several legitimate, non-discriminatory factors set by the organization. Mercy is committed to ensuring equal pay opportunities for equal work regardless of gender, race, or any other category protected by federal, state, or local pay equity laws.
Campus Safety
Mercy University is committed to providing a safe and welcoming environment for all. Information regarding campus safety can be found here.