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Administrative Assistant, Student Life (C00155)
- Dobbs Ferry, NY, New York, United States
- Staff Full-time
- $40,000- $60,000 annually
Job Summary:
Mercy University seeks a dynamic and energetic individual to join our team on the Dobbs Ferry campus as an Administrative Assistant. The Administrative Assistant for Student Life provides comprehensive administrative and operational support to the Director of Student Life and the Student Life team. This position assists with the coordination of departmental operations, event logistics, communications, budgeting processes, and student engagement initiatives. The Administrative Assistant plays a key role in ensuring the smooth functioning of the Student Life office while supporting programs that enhance student engagement, leadership development, campus traditions, and recreational programming. As Mercy celebrates its 75th anniversary, the University has implemented a bold set of goals and is committed to providing our students with world-class experiences, in and out of our classrooms. This individual will play a key role in the successful execution of beloved traditions, campuswide events, and positively impacting the experience of every Mercy student who is involved on campus.
Essential Job Functions & Responsibilities:
- Provide administrative support to the Director of Student Life and Student Life team
- Manage office operations including scheduling meetings, maintaining calendars, coordinating appointments, and responding to departmental inquiries
- Prepare meeting materials, agendas, minutes, and correspondence as needed
- Assist with maintaining departmental records, policies, and procedural documentation
- Support the preparation of budget requests, financial reports, and planning documents
- Coordinate purchasing processes including purchase orders, invoices, vendor payments, and expense reconciliation
- Maintain records related to programming expenditures, travel, equipment purchases, and office supplies
- Provide logistical and administrative support for major Student Life programs including but not limited to:
- New Student Orientation
- Signature campus events
- Senior events
- Leadership programs
- Campus traditions and festivals
- Assist with event coordination including scheduling spaces, confirming vendors, tracking registrations, and managing event materials
- Support cross-campus programming logistics for events taking place at multiple campus locations
- Assist with managing content updates on the student engagement platform (e.g., Engage)
- Assist with compiling reports and engagement data related to student participation
- Assist with coordinating departmental meetings and committee participation
- Provide general office support including answering phones, greeting visitors, and assisting students with general inquiries
- Maintain inventory of office supplies, equipment, and program materials
- Perform other duties as assigned to support the mission and goals of Student Life
Required Skills & Experience:
- Previous administrative experience, preferably in higher education or student services, is preferred
- Experience supporting events, budgeting processes, or program coordination is preferred
- Strong organizational and time management skills. Excellent written and verbal communication skills
- Ability to manage multiple projects and deadlines
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Experience with student engagement platforms or event management systems preferred
- Ability to work collaboratively with students, staff, and campus partners
- Occasional evening or weekend hours may be required to support major campus events
Education Requirements:
- Bachelor’s degree in higher education administration, business administration, communications, or related field is preferred
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About Mercy
Mercy University is a dynamic, independent, coeducational New York City area university that offers more than 100 undergraduate and graduate degree and certificate programs in six schools: Business, Education, Health and Natural Sciences, Liberal Arts, Nursing, and Social and Behavioral Sciences.
Mercy is the region's largest private, nonprofit, Minority-Serving Institution, proud to serve a student body that is highly diverse. As a federally designated Hispanic Serving Institution (HSI), Mercy University, has been ranked nationally among top colleges in the country for Hispanics by the Hispanic Association of Colleges and Universities (HACU) and by Excelencia in Education, earning their prestigious Seal of Excelencia for intentionally serving Latino students.
Mercy University was further recognized by HACU as a national leader in awarding bachelor's degrees to Hispanics in several disciplines, including Psychology, Sociology, and Business. Westchester Magazine has also named Mercy the Best College in Westchester County in 2019, 2020, and 2022.
Mercy is committed to offering an inclusive learning environment to help a diverse student body set a course for their future. To support its student body, Mercy has been awarded a number of federal grants which enable us to better develop and deliver education to our students.
Mercy’s student body reflects the rich diversity of the New York metropolitan area. Enrollment, including full-time and part-time undergraduates and graduates, is approximately 8,800. Mercy students learn on campuses in Dobbs Ferry, the Bronx, and Manhattan as well as online.
At Mercy University we strive to provide employees and their families with a comprehensive and valuable benefits package. We offer high-quality health care plans, retirement benefits, tuition discounts, flexible spending, and much more.
Our Mission:
Mercy University is committed to providing motivated students the opportunity to transform their lives through higher education by offering liberal arts and professional programs in personalized and high-quality learning environments, thus preparing students to embark on rewarding careers, to continue learning throughout their lives and to act ethically and responsibly in a changing world.
Benefits Eligible:
Mercy University strives to provide employees and their families with a comprehensive and valuable benefits package. We offer high-quality health care plans, retirement benefits, tuition discounts, flexible spending, and much more.
EEO Statement
Mercy University is an equal opportunity employer. Mercy University actively engages in recruiting a diverse workforce and student body that includes members of historically underrepresented groups and strives to build and sustain a welcoming and supportive campus community. All qualified applicants will receive consideration for employment without regard to age, race, color, national origin, ethnicity, creed, religion, marital status, sex, sexual orientation, gender, gender identity, pregnancy, height, weight, genetic information, disability, or protected veteran status.
As part of this commitment, Mercy University will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact The Office of Human Resources at (914) 674-7839, Option 6 or via email at HR@mercy.edu.
The posted salary range for this position is based on several legitimate, non-discriminatory factors set by the organization. Mercy is committed to ensuring equal pay opportunities for equal work regardless of gender, race, or any other category protected by federal, state, or local pay equity laws.
Campus Safety
Mercy University is committed to providing a safe and welcoming environment for all. Information regarding campus safety can be found here.