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Assistant to the Dean
- Dobbs Ferry, NY, New York, United States
- Staff Full-time
- $29.15 - $35.70
The School of Nursing at Mercy University invites qualified candidates for a position that provides comprehensive administrative support to the Dean of the School of Nursing. The Assistant to the Dean manages office administration, faculty support, expense coordination, and special projects while acting as a liaison between the Dean's office and university faculty and other staff. The role requires organizational skills, discretion in handling confidential matters, and the ability to manage multiple priorities in a fast-paced academic environment.
Essential Job Functions & Responsibilities:
• Support the Dean in administrative duties, including but not limited to processing educational materials, formatting letters, and creating spreadsheets
• Manage the Dean's complex calendar, schedule meetings
• Oversee daily operations of the Dean's suite and orders office supplies
• Prepare agendas, meeting slides, record minutes, and maintain documentation for all leadership and faculty meetings
• Troubleshoot faculty, staff, and student inquiries, and contact appropriate department if necessary for resolution
• Help prepare reports for decision making
• Support in planning school events including honor societies induction ceremonies, and meetings
• Distribute marketing materials and manage school communications (events, promotional materials, graduation, ceremonies)
• Coordinate efforts when needed, e.g. chair elections processes, medical missions logistics
• Prepare mailings for honors information (Dean's List, graduation awards) and maintain records
• Collaborate with others to support any academic effort within the school
• Meet with the Dean on an as-needed basis, as determined by the Dean
• Process expenditures in the various formats needed, and reconcile corporate cards
• Prepare financial documents (Purchase Orders, EPAFs, requisitions) for operational needs
• Maintain faculty records and send appropriate forms, including reviews, promotion, renewals, accomplishments, tenure, and renewal materials
• Assist with academic processes including holds, probation monitoring
• Train staff on university systems (Banner, ProfTech, Purchase Orders, Amazon Business)
• Reconcile Corporate Card expenditures, with proper backup, forms, and address any relating questions from finance department
• Other duties as assigned by the Dean
Every effort has been made to identify the essential functions of this position. It in no way states or implies that the responsibilities listed are the only duties required to perform in this position. The omission of specific statements of duties does not exclude them from the position responsibilities if the work is similar, related, or is an essential function of the position.
Qualifications:
• Minimum 3 years of executive-level administrative experience in a professional office environment
• Demonstrated interpersonal, written and oral communication skills; problem solving, organizational and presentation skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Banner system experience preferred
• Exceptional interpersonal and communication skills
• Ability to work effectively as a member of a dynamic team in a fast-paced, growth-oriented environment
• Demonstrated ability to manage complex calendars, handle confidential information, resolve problems independently
Education Requirements:
Bachelor’s degree from an accredited four-year college or university, preferred Masters or additional certification in office management a plus.
Physical/Other Requirements:
Must be able to meet all general health requirements for the position as per university policies.
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9000 492316 New York New York United States New York, United States School of Education Administrative Support, Staff Staff Part-TimeAbout Mercy
Mercy University is a dynamic, independent, coeducational New York City area university that offers more than 100 undergraduate and graduate degree and certificate programs in six schools: Business, Education, Health and Natural Sciences, Liberal Arts, Nursing, and Social and Behavioral Sciences.
Mercy is the region's largest private, nonprofit, Minority-Serving Institution, proud to serve a student body that is highly diverse. As a federally designated Hispanic Serving Institution (HSI), Mercy University, has been ranked nationally among top colleges in the country for Hispanics by the Hispanic Association of Colleges and Universities (HACU) and by Excelencia in Education, earning their prestigious Seal of Excelencia for intentionally serving Latino students.
Mercy University was further recognized by HACU as a national leader in awarding bachelor's degrees to Hispanics in several disciplines, including Psychology, Sociology, and Business. Westchester Magazine has also named Mercy the Best College in Westchester County in 2019, 2020, and 2022.
Mercy is committed to offering an inclusive learning environment to help a diverse student body set a course for their future. To support its student body, Mercy has been awarded a number of federal grants which enable us to better develop and deliver education to our students.
Mercy’s student body reflects the rich diversity of the New York metropolitan area. Enrollment, including full-time and part-time undergraduates and graduates, is approximately 8,800. Mercy students learn on campuses in Dobbs Ferry, the Bronx, and Manhattan as well as online.
At Mercy University we strive to provide employees and their families with a comprehensive and valuable benefits package. We offer high-quality health care plans, retirement benefits, tuition discounts, flexible spending, and much more.
Our Mission:
Mercy University is committed to providing motivated students the opportunity to transform their lives through higher education by offering liberal arts and professional programs in personalized and high-quality learning environments, thus preparing students to embark on rewarding careers, to continue learning throughout their lives and to act ethically and responsibly in a changing world.
Benefits Eligible:
Mercy University strives to provide employees and their families with a comprehensive and valuable benefits package. We offer high-quality health care plans, retirement benefits, tuition discounts, flexible spending, and much more.
EEO Statement
Mercy University is an equal opportunity employer. Mercy University actively engages in recruiting a diverse workforce and student body that includes members of historically underrepresented groups and strives to build and sustain a welcoming and supportive campus community. All qualified applicants will receive consideration for employment without regard to age, race, color, national origin, ethnicity, creed, religion, marital status, sex, sexual orientation, gender, gender identity, pregnancy, height, weight, genetic information, disability, or protected veteran status.
As part of this commitment, Mercy University will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact The Office of Human Resources at (914) 674-7839, Option 6 or via email at HR@mercy.edu.
The posted salary range for this position is based on several legitimate, non-discriminatory factors set by the organization. Mercy is committed to ensuring equal pay opportunities for equal work regardless of gender, race, or any other category protected by federal, state, or local pay equity laws.
Campus Safety
Mercy University is committed to providing a safe and welcoming environment for all. Information regarding campus safety can be found here.